No More Manual Invoice Entry — AI Does It in 5 Seconds with 99.5% Accuracy
Every invoice used to take 3 minutes of manual transcription full of typos. AI reads the document, extracts all the data and writes it directly into your system — instantly and error-free.
See It in Action
AI reads a PDF invoice and extracts all structured data in under 5 seconds:
A Real-World Story
Logistics company Fast Freight processes over 500 incoming invoices every month from carriers, warehouses and service partners. Accountant Petra spent every morning opening PDF files and manually transcribing invoice numbers, registration numbers, amounts and due dates into the company's ERP system. A typo in an account number or amount was sometimes not caught immediately — the problem only came to light when discrepancies appeared in the accounts. Petra's mornings were entirely dedicated to invoices.
After implementing AI extraction the process is completely different: Petra simply uploads the invoices (or they are received automatically from email), AI recognises the document, extracts all structured data — supplier, registration number, VAT number, invoice number, line items, amounts, VAT, due date — and sends it directly to the ERP for posting. Petra reviews the exceptions, less than 1%, and confirms the batch.
"I used to spend entire mornings on invoices," says Petra. "Now the review takes thirty minutes and I can focus on actual accounting work — analysis, clients, month-end close. And the company has practically eliminated transcription errors altogether."
Before and After Deployment
❌ Before
- 3 minutes of manual transcription per invoice — 25 hours for 500 invoices
- Typos in account numbers and amounts, errors discovered late
- Piles of paper invoices, slow document retrieval
- ERP accounting data lags behind reality — no up-to-date overview
✓ After AI Deployment
- Scan or PDF to AI to ERP in 5 seconds without human intervention
- 99.5% accuracy — AI does not make mistakes from fatigue or haste
- All documents in a digital archive, instant retrieval
- Real-time accounting data, current payables overview always available
Concrete Numbers
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